HCPSS Saves Over a Quarter Million Dollars Sharing Resources

By the end of last school year, HCPSS had saved an estimated $260,000 in total item purchases through School Swap, an initiative that enables the school system to better utilize existing resources and focus more on the classroom.

School Swap is an internal system that shares materials between HCPSS schools and offices. Employees can post items no longer needed and search for available items, all offered within the school system for free. By the end of last year, 1,761 items had found new homes through School Swap, with 95 percent of schools and nearly 100 percent of other buildings participating.

“School Swap has enhanced the overall operation of our Logistics Center and our school system, with less in the landfill and more in school resources,” said Leslie Gilbert, HCPSS coordinator of continuous improvement.

School Swap, initiated in the 2014–15 school year, supports student achievement by providing appropriate furniture and resources to schools and offices that might not otherwise be able to afford them. Previously, unwanted supplies and equipment were either thrown away or sold to the public, while other schools and offices were using funds to purchase the same items as new.

Additional benefits of School Swap include eliminating costly purchase orders and material handling by the Logistics Center and school personnel, and freeing up storage space in schools and offices.

School Swap’s contributions to HCPSS were recognized last year with a Brice & Shirley Phillips Best Practice Award by the Association of School Business Officials of Maryland and District of Columbia.

Purchasing Continuous Improvement Specialist Teri Dennison (pictured with award) has been the driving force behind School Swap, and hopes to spread the initiative to other education agencies in the state.

In the News

School Swap was featured in a recent article picked up by the Associated Press.

HCPSS staff members can access School Swap on the Staff Hub: https://staff.hcpss.org.